In addition to the program requirements that apply to all programs, students must satisfy the following criteria to be approved to participate in a semester or year-long program:
A student must have a minimum grade point average of 2.5 to participate in a semester or year-long program. Some programs may require a higher average. Students below a 2.5 GPA may appeal to the Office of Study Abroad to seek approval. Students on academic or conduct probation may not appeal to study abroad.
In anticipation of doing research abroad (whether independently or as part of your program or a particular class), be sure to inform yourself of research processes and policies at St. Thomas and of your host institution or program. Certain co-sponsored programs – such as School for International Training or School for Field Studies – feature research projects as part of the curriculum. You will want to work with your St. Thomas faculty advisor to verify whether you need to apply to the Institutional Review Board for approval if your research involves human subjects (including observation, surveying, etc.). You can learn more at stthomas.edu/gro/irb
Getting a Requirement Fulfilled after You Return
Upon completion of a term abroad, if the student believes s/he has taken a course which fulfills a St. Thomas requirement, but was not pre-approved, the student should consult with the appropriate department chair immediately after they return. The student should have the department chair complete a Course Approval Form (available at the Office of Study Abroad). The student must turn in the completed form to the Office of Study Abroad, who will forward it to the transcript evaluator.
Updating your Contact Information
Remember to update your local address and phone number (in the U.S.) upon your return from abroad or any time it changes. This can be done by logging in to Murphy Online. Always leave a permanent U.S. address on record even while you are abroad.
Declaration of Major
Students should make sure that the major/minor appearing on record at St. Thomas is correct before departure. This will ensure proper advising and provide an accurate listing of courses still required to fulfill degree requirements. Contact the Registrar’s Office (MHC 126) to make any updates or corrections.
Senior Residency Requirement
The St. Thomas Senior Residency Requirement requires that eight of the student’s last nine courses be taken at St. Thomas or an ACTC college. Students who have been approved by the Office of Study Abroad do not need to be concerned with this since students are considered degree-seeking St. Thomas students while abroad. Note that this requirement differs from departmental requirements to take a minimum number of credits on campus.
Major/Minor Minimum Credits on Campus
Some departments require students to complete a minimum number of credits in their major or minor on campus. For major/minor purposes, study abroad courses do not count as “on-campus” courses.
Satisfactory Academic Progress
Students abroad may receive a warning or suspension letter at their U.S. permanent address from the Financial Aid Office regarding their lack of demonstrating “Satisfactory Academic Progress” because their grades from abroad have not been reported to St. Thomas. Do not be alarmed if you receive such a letter if you have been progressing academically abroad. Respond by sending an appeal letter to Paula Benson, email@example.com stating that you’ve studied abroad and when you expect your final grades to be received at St. Thomas. Request that your academic progress status be re-evaluated.