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January Term Programs

The Basics of How to Apply to a J-Term Program 

Important Dates
Application Period

UST and UMAIE Sponsored Programs
   Priority Enrollment period
   Application Process
   What is UST/UMAIE?

Co-Sponsored Programs
   Application Process
   Advising Session dates (attendance required to apply!)
   What is a Co-Sponsored Program?

Selection Criteria
   What UST and UMAIE program directors look for in an application.
Explanation of Fees
J-Term Application FAQ


Getting Started

What is the difference between a co-sponsored program and a UST/UMAIE sponsored program? How do you apply?

Click here for the Basics of How to Apply to a J-Term Program 

Attend a J-Term First Step Session for general information about all types of J-Term programs (does not fulfill advising session requirement for co-sponsored programs).
J-Term First Step Sessions - 12:15-1pm - MHC 212     
Thursday, March 12
Tuesday, March 24
Wednesday, April 1
Thursday, April 9


Important Dates

J-Term 2016 Dates
Study Abroad Fair: February 12 
J-Term Open House: March 19
UST/UMAIE priority application period: April 1-10
       Priority applicants receive admissions decision: early May
Co-Sponsored program applications open: April 16
Final Application Deadline: October 1

UST and UMAIE Sponsored Programs

J-Term 2016 Course List  Click for a summary list of UST and UMAIE J-Term courses! Complete information available through UST/UMAIE Programs link below.

J-Term 2016 Full, Wait List and Open Courses.

Priority Enrollment
The priority enrollment period is in April for all UST and UMAIE-Sponsored programs.  Students who wish their application to be considered for priority enrollment must apply by midnight of the priority application deadline.  Applications will be accepted after the priority deadline on a space available basis.

Application Process
Students applying to a UST or UMAIE sponsored program do not need to attend an advising meeting. All program information and the application are accessible online. Go to 'Search for a Program' and search for the program to which you would like to apply. All UST and UMAIE Sponsored Programs are four credits, unless otherwise noted.

Cancellation and Refund Policy - J-Term 2016
Through Sep. 15, 2015................Refund of $500 deposit
Sep. 16 – Oct. 1, 2015................No refund of $500 deposit
After Oct 1, 2015 .......................You are responsible for the full cost of the course. 100% of program costs will be charged to your student account, $500 deposit applies as credit. Any recoverable funds will be calculated following end of program. There is no guarantee of any recoverable funds.

All cancellations must be submitted in writing to, by sending an e-mail from your St Thomas e-mail account. Under no circumstances are cancellations accepted by phone or in person. Until a cancellation e-mail is received from your UST e-mail you are still enrolled in the course and subject to the cancellation policy.

No refund is given to students who wish to omit portions of the itinerary. Cancellations due to medical emergencies, government shutdown, or failure to obtain a visa or passport do not guarantee any refund and may involve no refund. Travel insurance is strongly recommended.

What is the difference between UST and UMAIE Sponsored Programs?

UST Programs are led by UST program directors and attended by UST students.
UMAIE Programs are led by program directors from UMAIE schools and attended by students of UMAIE schools. UMAIE (Upper Midwest Association for Intercultural Education) is a consortium of seven colleges and universities that collaborates to provide students with short-term global education experiences.

Co-Sponsored Programs

A co-sponsored program is a program managed by a St Thomas approved program provider: AIFS, IES, etc. St Thomas continues to support students with advising and UST administrative logistics; the program provider manages all aspect of the program: academics, housing, onsite student support and excursions.

Click 'Search for a Program' in the left menu bar to search for co-sponsored J-Term programs. Complete program information is available on the program providers' web pages.

Application Process
In order to begin the co-sponsored application process, students must attend a study abroad advising session. Students must apply through, and be approved by, both UST Study Abroad and the program provider.

The priority application period does not apply to co-sponsored programs, and students are not required to submit a deposit to UST on application. Deposits are paid directly to the program provider.

Advising sessions for Co-Sponsored Programs
Date                                          Time                               Location
Thursday, April 16                      12:00 – 1:00 PM                  LIB 208
Wednesday, April 22                   12:00 – 1:00 PM                 LIB 208
Tuesday, April 28                       12:00 – 1:00 PM                  LIB 208
Thursday, May 7                        12:00 – 1:00 PM                  MHC 212
Tuesday, May 12                       12:00 – 1:00 PM                  MHC 212
Monday, May 18                         12:00 – 1:00 PM                 LIB 208

If you are not able to attend any of the above meetings, call Study Abroad: 651.962.6450 to schedule an appointment with a study abroad advisor.

Students applying to a UST or UMAIE sponsored program are not required to attend an advising session or meet with an advisor.

Cancellation process for Co-Sponsored Programs
1. Cancel through your program by contacting them directly.
2. Cancel through UST Study Abroad by e-mailing from your UST e-mail account.
3. You are subject to the cancellation policies of both your program and UST Study Abroad.

Program Provider Cancellation Policy:
View your program provider website and/or contact provider directly.

UST Study Abroad Cancellation policy:
You will be charged a cancellation fee equivalent of the Off-Campus Study Fee ($250 - short term; $600 - semester; 2014-2015) if you cancel from your co-sponsored study abroad program after the following dates:

December 1 for January Term and Spring programs
May 1 for Summer programs
August 1 for Fall programs

Selection Criteria for Short-Term Programs

Qualified applicants (see Short-Term Policies & Procedures) will be selected on the basis of:

  • Academic preparation and strength;
  • Sense of maturity, responsibility and citizenship;
  • Identification of carefully-defined academic and personal goals and objectives for studying off-campus with their proposed program and location;
  • Ability to describe how the off-campus experience will apply to their academic and personal goals and;
  • Knowledge of the host country and culture of the course.  Applicants should be prepared to address some basic factual information from both historical and current perspectives.
  • There may be additional criteria used by the faculty director.  Check the full-page course description or check with them.

Explanation of Fees for Short-Term Programs

Program Fee
The Program Fee for January Short-Term Programs includes 4 credits of tuition, airfare, accommodation, some meals, ground transportation and excursions, unless otherwise noted on the individual course descriptions.

Off-Campus Study Fee
All students who study off-campus during any term will be charged a $250 Off-Campus Study Fee.  The fee, along with the program fee, will be reflected on your student account prior to your program.  This fee supports the administration on the University of St. Thomas campus of the program in which you will be participating off-campus.

All students who study off-campus through a UMAIE program in either January or May/June will be charged both the Off-Campus Study Fee ($250) and the UMAIE Fee ($200).  These fees will be itemized and reflected on your student account prior to your program and support the administration on the University of St. Thomas campus of UMAIE programs.

J-Term Application FAQ

I can’t log in!
Log in to using your UST username and password. If your UST username and password do not work, contact IRT for assistance with resetting your password (

How much do programs cost?
Tentative costs, as available, are included in the budget sheet, found at the top of the program brochure. Costs will be finalized during the fall semester. Go to Search for a Program and, once you have located the program you are interested in, click the term next to the Budget Sheet tab.

Do I have to submit my application online?
Yes. Paper applications are not accepted.

Do I have to make a deposit now?
Yes, deposits are required at time of application for UST and UMAIE sponsored programs. Incomplete applications will not be considered.

Is my deposit refunded if I am not accepted?
Yes. Deposits are typically refunded to the bank account you have provided to the Business Office.

I will be taking a pre-requisite for a J-Term course during the fall semester. Is that O.K.?
Yes, you must have completed all pre-requisites by the start date of the J-Term course.

Can I apply for more than one program?
No. You may only apply to one program. If you are not admitted to a program, e-mail with the name of the other program to which you’d like to apply. If you are accepted to a program’s waitlist, and wish to apply to a different program, you will need to e-mail to withdraw your waitlist application.

How do I know if my application is complete?
Once each box next to each application requirement is marked as 'received' your application is complete and will be reviewed. There is no final submit or send button.

Can a non-UST student apply?
Yes. They need to e-mail for instructions. For UMAIE programs they must apply through the program directors’ school (i.e. for a course led by Augustana directors, the non-UST student would need to apply through Augustana). Non-UMAIE students are able to join courses on a space available basis after September 15 for a fee of $300.  Applications can be reviewed before September 15 but won’t be accepted until after this date.

How do directors decide which students are accepted?
Program directors look at all aspects of a student’s application: essay, academic history, GPA. Students are especially encouraged to write a thoughtful essay, although this is not the only factor in application decisions. Review the Selection for Criteria above for more information.

How do I know which programs are full?
In early May a list of full and waitlisted programs will be posted at > Apply for a Program > January Term


View the cancellation policy above. Ask Study Abroad if you have any questions.

How do I cancel my application?
Cancellations MUST be sent from your UST account to Under no circumstances are cancellations accepted by phone or in person. Until a cancellation e-mail is received from your UST e-mail you are still enrolled in the course and subject to the cancellation policy.

I'm approved for a co-sponsored program, how do I cancel?
Students on co-sponsored programs must cancel with both UST and their program provider. They must be aware of their program’s cancellation policy.


Should I cancel from the waitlist so I know I'll get my deposit back?
The cancellation policy does not apply to students on the waitlist. However, if a spot opens in a course students will automatically be moved in and the cancellation policy immediately applies.

What if the cancellation deadline has passed?
If space should open in a course after the first cancellation deadline, Study Abroad will confirm the next student on the waitlist wishes to accept the spot. If the spot is accepted the cancellation policy immediately applies. If the spot is not accepted the student's application will be cancelled and deposit refunded.

When will I know if a spot will open?
Unfortunately it is not possible to predict whether or not any accepted students will cancel and therefore open a space in a course. Study Abroad will keep students on the waitlist through the end of November. If no spaces open waitlist applications will be cancelled and deposits refunded.

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Last modified 05/04/2015