Depending on the type of program, semester or short-term, the financial responsibility of the Program Director varies. Short-term Program Directors obtain quotes for academic and travel expenses, complete program budgets, and are responsible for the administration of program funds on-site. On semester programs, Program Directors are responsible only for managing the pre-determined on-site expenses.
All UST-sponsored program budgets are reviewed and approved by department chairs, deans, and, in most cases, the Office of Academic Affairs. Short-term Program Directors must obtain these approvals before program fees can be advertised.
The University requires complete financial reporting of all expenses incurred by off-campus programs. The Office of Study Abroad staff provide guidance to Program Directors on procedures for spending on-site funds and requirements for reporting expenditures according to the University’s accounting procedures before departure.