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Getting Started

COJO Japan Group

Getting Started

St. Thomas faculty members are invited to serve as Program Directors on both semester and short-term off-campus programs. Staff members may co-direct short-term programs with faculty members. Please read the sections below to learn more about the range of options.

Understanding the Role of the Office of Study Abroad (OSA)

The Office of Study Abroad is committed to providing the training, support, and resources faculty and staff members need to successfully serve as Program Directors. Throughout the cycle of each semester and short-term program, OSA staff will provide expertise in experiential and intercultural learning, risk management and crisis response, program design and development, and orientation and student development. While Program Directors control the academic aspects of their programs, many of the administrative responsibilities lie or are shared with the Office of Study Abroad (although with certain programs and tasks, the Office of Study Abroad may serve in a more consultative role to the Program Directors and their academic units).

The Office of Study Abroad can:

  • guide program development;

  • establish timelines and deadlines;

  • advise on travel arrangements;

  • consult on program budgets;

  • develop general marketing and promotional materials;

  • oversee the enrollment process;

  • distribute pre-departure information and deliver general orientations to students and Program Directors;

  • advise students on study abroad options;

  • prepare and facilitate program evaluations;

  • conduct mandatory Program Director orientations, covering risk management, student development, and liability issues;

  • provide guidance or resources on visa and immigration needs for UST-sponsored programs;

  • manage and facilitate the study abroad scholarship application and awarding process;

  • provide cultural learning resources;

  • maintain on-site contacts for programs abroad; and

  • facilitate student re-entry to campus.